The Final Milestone: Navigating Your India Offer Acceptance

Securing Your Career and Lifestyle Transition

An offer from a top Indian firm, GCC, or startup is more than a salary agreement—it’s a commitment to your new life. Before you hit “Accept,” it is vital to ensure that every detail, from tax-efficient structures to relocation support, is documented and aligned with your expectations for 2026.

📋 The Offer Acceptance Checklist

Don’t sign until you have checked off these critical components:

1. Decoding the Final CTC Breakup

Ensure you have a detailed “Annexure” that breaks down the Cost to Company (CTC).

  • Net Take-Home: Ask for a simulation of your monthly bank credit after TDS (Tax Deducted at Source) and PF contributions.
  • Retirals: Confirm the company’s contribution to your Provident Fund (PF) and Gratuity eligibility.

2. Relocation & Soft Landing Support

Since you are moving internationally, the relocation package is a deal-breaker.

  • Airfare & Shipping: Does it cover business class for the family and full-container shipping?
  • Temporary Stay: Ensure at least 30 to 60 days of serviced apartment accommodation while you find a permanent home.
  • Schooling Support: Many firms offer a one-time “School Admission Grant” to help with the high entry fees of premium Indian schools.

3. Tax-Efficient Contract Structuring

Leverage your RNOR (Resident but Not Ordinarily Resident) status.

  • Allowances: Check if the offer maximizes tax-exempt allowances like HRA (House Rent Allowance), LTA (Leave Travel Allowance), and Car Lease programs under the Income Tax Bill 2025.
  • Joining Bonus: If there’s a sign-on bonus, check the “Clawback Period” (the duration you must stay to keep it).

⚖️ The “Wait and Verify” Protocol

Before sending that acceptance email, follow these three steps:

  • Step A: The Background Check Prep – Indian firms are rigorous with background verification (BGV). Ensure your foreign transcripts, experience letters, and “Relieving Letters” from previous employers are ready.
  • Step B: The Notice Period Alignment – If you have a long notice period abroad, ensure the Indian firm is willing to wait. Ask for a “Buyout” of your notice period if they need you to join early.
  • Step C: Equity Clarity – Request the full ESOP/RSU Agreement. Review the vesting schedule (is it monthly or annual?) and the “Exercise Price” to understand the true value of your equity.

✍️ How to Write Your Acceptance Email

Your acceptance should be professional, enthusiastic, but also conditional on the final documentation.

Subject: Offer Acceptance – [Your Name] – [Job Title]

“Dear [HR Manager Name],

I am delighted to accept the offer for the position of [Job Title]. I am excited about the opportunity to contribute to [Company Name]’s growth in the Indian market. As discussed, I look forward to receiving the finalized contract including the relocation annexure and the ESOP vesting schedule. My tentative joining date is [Date].”

🚀 Post-Acceptance Services

Once you’ve accepted, India Wapsi helps you with the “Transition Month”:

  • The BGV Folder: We help you organize the 10+ documents required for Indian Background Verification.
  • The Relocation Concierge: Coordinating with vetted movers and packers for your international shipment.
  • City-Specific Housing: Pre-searching homes in Noida, Bangalore, or Kolkata so you have a shortlist ready the day you land.

“Acceptance is the bridge between your global past and your Indian future. We make sure it’s built on solid ground.”